Getting the Best Document Management Software

A management system may help you hold files organized, streamline work flow and systemize processes. It will also be scalable so that it can easily accommodate your business’ development. To find the best management software, want of your company’s primary apply cases for it: Do you need to receive contract eSignatures from clientele? Do you want the teams to collaborate about documents instantly? Do you need to scan and digitize a large amount of documents? Reducing down your requirements will make the selection process much easier and prevent you right from purchasing a program with features that you will not need down the road.

A good document management system must have a high level of security. Of course, the last thing you want is to digitally document all your files and later suffer a data breach. Look for reliability features which include encryption and an audit log. A few of the greatest document management systems also come with preloaded web hosting providers shared templates to speed up creation and personalization.

Another important characteristic to check for is usually mobile features. A mobile app allows remote employees to access files from any kind of device, even though they’re away from the workplace. This can increase productivity and enable collaboration with colleagues away from home.

OpenKM combines essential management tools into a single platform. The key features include cloud storage, sensible organization, cooperation, and eSignature requests. This can even be integrated with existing production tools just like Microsoft Office and Outlook. Its user-friendly interface is available in multiple languages and is easy to work.